EA/Administrative Assistant - Financial Division (Top Investment Bank) in London - Paragon Personnel

EA/Administrative Assistant - Financial Division (Top Investment Bank)
London | Full-Time | Competitive Salary + Benefits

Join one of the world’s leading investment banks in a dynamic, fast-paced environment at the heart of the Financial Division. We are seeking a talented and experienced EA/Administrative Assistant to support our high-performing Controllers team in EMEA. This is a unique opportunity to work closely with Managing Directors and senior leadership, contributing to the smooth operation of a critical division that partners with the CFO, Risk, and Revenue teams to shape firmwide financial strategy and performance.

Why Join Us?
Our Financial Division is at the forefront of strategic planning, financial and regulatory reporting, and firmwide analytics. You'll be part of a collaborative and supportive team that values initiative, attention to detail, and a proactive approach. Working alongside experienced assistants and professionals, you’ll gain a deep understanding of our business while making a real impact.

Key Responsibilities

• Provide executive-level support to Managing Directors and the broader EMEA team (Analysts to MDs), collaborating closely with a strong team of senior assistants
• Manage diaries and calendars for bankers (Associate level and above), scheduling meetings and calls across global time zones
• Organise internal and external meetings, video conferences, and events, ensuring all logistics are seamlessly coordinated
• Coordinate international travel arrangements, including visas, flights, accommodation, and ground transportation
• Handle expense processing, email and call management, and document support with precision and professionalism
• Assist in onboarding new hires and updating internal office systems such as GS Space, RMS, and Cyborg
• Provide high-quality administrative support including floor coverage, phone and holiday support, and ad hoc project support

What We’re Looking For

• A minimum of 3 years’ experience in financial services, with at least 2 years as a Personal or Administrative Assistant—preferably within investment banking
• Exceptional organisational and multitasking skills, with the ability to prioritise effectively in a fast-moving environment
• Strong communication skills, a confident telephone manner, and a proactive, "can-do" attitude
• Discretion and professionalism in handling confidential information
• A collaborative team player with a positive outlook and strong interpersonal skills
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint)

Working Hours
8:30am - 5:30pm, Monday to Friday (full in office)

Hourly rate: £26ph + overtime at time and a half £39ph

Annually c£55-56,000

This is your chance to work at the centre of global finance, supporting leaders who drive our success. If you’re a driven, detail-oriented professional ready to thrive in a high-calibre team, we’d love to hear from you.

Apply today and take your career to the next level with a firm that values excellence, collaboration, and professional growth.