Executive Assistant in London - Robert Walters

An exciting opportunity has arisen for a highly organised Executive Assistant to support the CEO of a globally operating media company based in London. Ideal for someone who thrives in a fast-paced environment, this role is central to ensuring the CEO's day-to-day operations run seamlessly as a trusted partner and gatekeeper. The organisation offers a collaborative, inclusive culture where diverse perspectives are valued and professional growth is encouraged.

This role requires a candidate to be in the office 5 days a week!

What you'll do

• Provide high-level EA support to the CEO in a fast-paced environment
• Manage complex diary scheduling and coordinate senior-level meetings
• Arrange domestic and international travel, including detailed itineraries
• Act as a trusted gatekeeper, prioritising communications and requests
• Anticipate needs, resolve scheduling conflicts, and optimise the CEO's time
• Handle confidential correspondence with discretion and professionalism
• Oversee office management to ensure a smooth, well-presented workplace
• Support personal projects and ad-hoc requests with flexibility
• Manage assets and administrative matters on behalf of the CEO
• Provide out-of-hours support when required
• Contribute positively to team culture and cross-team collaboration

• Proven experience supporting C-suite executives as an EA/PA
• Strong organisational skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• High attention to detail and sound judgement when handling confidential matters
• Proficiency in Microsoft Office and Google Workspace
• Calm, proactive, and adaptable approach in high-pressure situations
• Experience with office or facilities management (desirable)
• Flexible and committed, with a proactive, team-oriented mindset

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates