Team Assistant - Trading Floor in Canary Wharf - Paragon Personnel

Team Assistant - Trading Floor
Location: Canary Wharf, London (E14)
Start Date: ASAP
Contract Length: 12 months initially
Working Hours: Monday to Friday, 8:00 AM - 5:30 PM (5 days in-office)

A prestigious global financial services firm is seeking an experienced Executive Assistant to support its high-performing Sales & Trading team based in London.

You will be part of a collaborative and professional assistant team and play a key role in keeping the division running smoothly.

• Manage complex, ever-changing diaries with a high degree of autonomy and foresight

• Coordinate internal/external meetings, video calls, conference calls, and catering needs

• Serve as a professional gatekeeper, fielding calls, emails, and scheduling requests

• Collate data packs and ensure stakeholders are well-prepared for meetings

• Liaise with senior clients and internal teams globally, including New York, EMEA, and APAC

• Manage sensitive information and maintain strict confidentiality

• Support recruiting processes and other administrative projects

• Handle ad hoc personal assistant requests when needed

• Maintain and update the internal CRM system

• Book complex international travel (flights, visas, hotels, transfers) with full itinerary prep

• Submit accurate and timely expense claims in line with firm policy

• Support and organize team and client events, off-sites, and internal functions

• Provide phone and diary coverage for absent colleagues (lunches, leave, sickness)

• Contribute to a team-first culture and ensure up-to-date handover documentation for seamless support

• Proven experience supporting senior executives, ideally within financial services or a global corporate setting

• Strong prioritization and time management skills in a high-pressure environment

• Ability to remain calm and resourceful under pressure and during last-minute changes

• Confident, polished, and proactive approach to handling internal and external stakeholders

• Highly organized and attentive to detail, with strong multitasking abilities

• Strong communicator - clear, articulate, and diplomatic

• Demonstrated ownership and accountability of responsibilities

• Tech savvy - proficient with Microsoft Outlook, Word, Excel, PowerPoint

• Previous experience using CRM tools and expense systems is advantageous

• Warm, approachable, and a strong team player

• Maintains a high level of professionalism and discretion

• Willingness to work overtime when needed

• Full onboarding and training on systems and internal policies will be provided

• You will be embedded in a collaborative assistant team with shared knowledge and support structures