Executive Assistant in Canary Wharf - Chiltern Recruitment Ltd

Our prestigious client is recruiting for a high levelled Executive Assistant to join them on a permanent basis. This position is a pivotal role within the organisation, supporting a dynamic and highly engaged CEO who oversees complex strategic, operational, and commercial priorities. The successful candidate will serve as a trusted partner to the CEO, operating with a high degree of autonomy, professionalism, and foresight. You will play a vital role in enhancing the CEO’s effectiveness by providing seamless administrative, strategic, and organisational support.

This is a hybrid position - 4 days in the office and 1 day working from home.

• Provide comprehensive administrative and secretarial support to the Executive Committee.
• Manage diaries, schedule meetings, and coordinate internal/external appointments.
• Prepare meeting agendas, reports and presentations.
• Handle confidential correspondence, information, and documentation with discretion.
• Liaise professionally with stakeholders, clients ,and senior staff across departments.
• Organise travel arrangements, accommodation, and itineraries for executive members.
• Oversee daily office operations, ensuring a professional and efficient working environment.
• Maintain office supplies, equipment, and vendor relationships for London office.
• Coordinate with IT and facilities teams for maintenance or operational needs.
• Support onboarding processes for new employees and assist with administrative tasks.
• Assist with internal communications and event coordination (e.g., meetings, staff functions).

• 3+ years of experience supporting C-level executives or senior leadership teams.
• Previous experience in a fast-paced or professional services environment.
• Excellent academic results at school and university.
• Excellent written & spoken communication skills in English, German is a plus.
• Responsibility, integrity and accountability.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office, Travel Perk, or similar tools.
• A dynamic, collaborative environment where your work has real impact.
• Opportunities for career growth and leadership development.
• Competitive salary and benefits package.