Sales Invoicing and Credit Controller Administrator - Construction in Basildon - Henley Chase Limited

Sales Invoicing and Credit Controller Administrator - Construction

£30,000 to £40,000

Basildon

The role

To ensure accurate and timely preparation of sales invoices, effective credit control, and efficient management of customer accounts within the construction environment. The role supports the finance and commercial teams by maintaining strong financial controls, ensuring compliance with contract terms, and improving cash flow through proactive credit management.

Key Responsibilities:

Sales Invoicing:

• Prepare and issue sales invoices and applications for payment in accordance with construction contracts, schedules of values, and project milestones.
• Verify that all invoices are supported by appropriate documentation such as purchase orders, delivery notes, and valuation certificates.
• Liaise closely with project managers, quantity surveyors, and the commercial team to confirm project progress and billing accuracy.
• Track retentions, variations, and stage payments to ensure correct invoicing and timely recovery.
• Maintain up-to-date invoicing logs and records within the accounting system.
• Reconcile accounts and resolve invoicing discrepancies quickly and professionally.

Credit Control:

• Monitor outstanding debtors and ensure prompt collection of payments in line with contract payment terms and the Construction Act.
• Communicate effectively with clients and main contractors to chase overdue balances while maintaining positive working relationships.
• Prepare and circulate aged debt reports, highlighting risks and escalation points to management.
• Support dispute resolution processes related to unpaid or delayed applications and invoices.

Administration & Reporting:

• Maintain accurate and up-to-date customer account records and contract billing schedules.
• Support month-end and year-end processes, including reconciliation of sales ledgers and retention balances.
• Provide detailed cash flow forecasts based on outstanding invoices and expected payments.
• Assist with audit and compliance documentation, including CIS (Construction Industry Scheme) records where required.
• Provide administrative support to the wider finance and commercial teams as needed.

Key Skills and Attributes:

• Strong attention to detail and accuracy, particularly with numerical data.
• Excellent communication and negotiation skills, both written and verbal.
• Proficient in accounting systems (preferably Sage 200) and MS Excel.
• Good understanding of construction billing processes, including applications for payment, retentions, CIS and VAT reverse charge.
• Ability to prioritise workload, meet deadlines, and work well under pressure.
• Professional, proactive, and customer-focused approach.

Qualifications and Experience:

• 2–3 years’ experience in a finance, credit control, or invoicing role—ideally within the construction or contracting industry.
• Knowledge of CIS and VAT DRC regulations and construction accounting practices.
• AAT qualification (or working towards) preferred but not essential.