Executive Administration Officer in Reading - CV-Library

We have an exciting opportunity to work with a very well known university based in Reading

Role: Executive Support Officer (Temporary)

Pay rate: £14.94

Duration: Initially 4 months but very likely to extend

Working pattern: Ideally 4 days per week

Job details:

Financial support - assisting with the day-to-day financial administration of the School's business including but not limited to:▪ Raise requisitions, managing finance enquiries and goods receipting invoices; monitoring of purchasing card or project spend, staff timesheets, fee payment claims, host family payments. ▪ Raise external sales invoices, set up customer and supplier accounts as required. Monitor the progress and signature of sales agreements and contracts.

▪ Deal with all journal transfers and queries relating to account codes and project codes within the School. Raise journal transfers to other Schools as required.

▪ Maintain records for tracking all student fee payments, raise student fees for appropriate programmes and courses, set up sponsor and scholarship records, process all approved fee refunds.

▪ Provide staff with guidance on finance policies and procedures relating to purchasing and expenses, ensuring that the University policies and procedures are adhered to and implemented at all times.

Line manage other Executive Support staff within the School to ensure all operational matters are dealt with in a timely manner to ensure the smooth running of School activities and courses.
Diary and appointments management - exercising discretion and confidentiality in managing diary and organising appointments; arranging School/Function meetings and events (both regular and ad hoc) and meetings with external stakeholders, organisation of local School/Function calendars.
Meeting and communication support - to provide meeting support at School/Function management level as required, room bookings, agendas, paper and minutes - tracking actions where appropriate.
To support the Head of School and the ISLI Support Manager in ensuring effective communication within the School, including drafting and cascading information internally and externally where appropriate. Collating data or information for presentations, reports, papers and surveys or other exercises as required.
Visitors - meeting and greeting visitors; to arrange and organise visits including international visitors; liaison with visiting and emeritus staff; organising academic visitors and preparing for the visit (logistics, letters of invitation, immigration) as well as international visits for senior staff. In addition, coordinating external student visits

If you would like to hear more about this role please submit your CV. We will contact all shortlisted candidates

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