Office Administrator / Team Administrator in Birmingham - CV-Library

Team Administrator | Front of House | receptionist | Team Assistant | Administrator | Leading National Property Developer | Birmingham City Centre | Residential, Commercial, and Industrial & Logistics Sectors
 
About the company:
 
A national property development business with an established presence and significant ambitions for the residential, commercial, and industrial & logistics sectors. Established for nearly 20 years, recently they have grown significantly - both in terms of the size of the team and their portfolio - and are looking to scale up even further in 2024.
 
On the back of recent promotions in the team in Birmingham, they currently have an opening for a Team Administrator. Reporting to the Development Assistant, the successful candidate will manage three floors of office space in a rapidly expanding Birmingham City Centre office as well as the reception for all visitors. 
 
Job Responsibilities:
 
You should also be comfortable answering inbound phone calls, coordinating meetings and other office events, as well as handling senior management's diaries.
 
The Role:

Office upkeep – ensure the office is well stocked, clean and tidy, and is presented well.
Manage the Birmingham office reception area and related services provided, e.g. front of house, switchboard, sorting post, meeting rooms and hospitality.
Management of all internal meetings to include:
Setting up of IT if guests joining via Teams
Preparation of the room
Meeting and greeting guests
Inductions with new starters including:
Building walk throughs
IT set up
Introductions to colleagues and point of contact for any office related queries
Supporting the development team with any ad hoc duties that are required. These could include:
Printing documents
Binding presentations/documents
Preparing reports
Minute taking
Schedule meetings and appointments for various team members.
Diary management for MD’s and senior management.
Submit expenses for MD’s on a monthly basis.
Order office stationary and perishables as required. Ensure that everything is well stocked and tidy.
Book transport and accommodation as and when requested by internal team.
Maintain high visual standards in our office environment. Point of contact for building management.
Assist with organising company events and conferences.
Liaise with IT support on behalf of the team.
Ensure that health and safety policies are up to date.
Designated fire marshal – training provided.
Designated first aider – training provided. 
About you:

Previous proven experience in a front of house and/or administrative role
Good interpersonal and time management skills
Good knowledge of Microsoft Office applications
Good verbal and written communication skills
A keen eye for detail, with the willingness to learn and take initiative 
The Reward:
 
In return, you will receive a competitive salary of up to £35,000 depending on experience. You'll work for a highly regarded, profitable and growing organisation, offering excellent opportunities for development and progression through the business