Secretary in Gateshead - CV-Library

Secretary in Gateshead - CV-Library

Secretary in Gateshead - CV-Library

Job Overview

Gateshead, England
Job Type
Full Time
£25,000 - £25,000 Per Year
Date Posted
22 days ago

Additional Details

Job ID
Job Views

Job Description

We are working with a leading Law Firm with a national presence headquartered in Newcastle.
They have an exciting new opportunity to join them to provide secretarial support to the Social Housing Property fee earners in the Housing department in Newcastle by providing a wide range of legal services to Social Housing clients.
What will you do?
Working with the Partners and fee earners, key responsibilities will include:

Organising and prioritising workloads on an ongoing basis, in conjunction with fee earners
Maintaining the fee earner diary / being aware of the fee earner's day-to-day commitments
Preparing inward and outward correspondence
Alerting and agreeing with fee earners on any changes in circumstance and priority about workload
Opening and closing files and general matter maintenance
Liaising with clients and taking instructions under the supervision of and as directed by fee earners
Preparing, submitting and downloading property searches
Preparing, amending and finalising legal documents and reports as directed by fee earners
Preparing and collating Engrossments (both in hard copy and PDF format), marking them up for execution, and all preparations for completion
Preparing and submitting Stamp Duty Land Tax forms using the SDLT website
Interface with Land Registry
Producing/assisting in the completion of monthly bills
E-filing of all documents and correspondence
Use precedents as directed and delegated by fee earners to prepare and draft documents as directed
Liaising with the Housing Department Administrator in facilitating / organising room bookings, accommodation and travel tickets.
Set out of office greeting when fee earners are out of the office, as well as retrieve and prioritise, as appropriate, email messages received.
Files to be opened in a timely manner ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules and the firm's protocols and policies.     
What are we looking for?

This role requires an organised individual with strong attention to detail and a positive, 'can do' attitude
Strong competence in all Microsoft Packages to an advanced level
Strong experience and proficiency in Searches, Land Registry and Stamp Duty Land Tax interfaces
Excellent IT skills, with competence in document management systems
Proficiency in document preparation, including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages
Self-motivated and able to work on own initiative
Excellent organisational skills
Excellent communication and interpersonal skills
An ability to prioritise and meet deadlines
Pleasant and efficient telephone manner   
This role is suitable for hybrid working (3 days in the office per week) and will be based around a salary of £25,000


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