Job Overview

Milton Keynes, England
Job Type
Full Time
£21,500 - £23,000 Per Year
Date Posted
24 days ago

Additional Details

Job ID
Job Views

Job Description

Purpose of Job

To provide a complete administrative support to the Branch.

Key Features and Responsibilities

1.1 - Acting as a receptionist for visiting Company personnel, drivers and customers and attending to visitors promptly

1.2 - Opening, sorting and distributing all post/emails received by the Branch and preparing and sending outgoing post

1.3 - Drafting reports, letters and emails and compiling other information (credit check information or driver documentation queries) for the Branch Manager

1.4 - Completing booking forms, rental agreements, breakdown reports and raising invoices to customers, making sure order numbers are obtained for each different type of invoice (Damage/Repairs etc.)

1.5 - Compile information from customers to update the system database

1.6 - Ensure mileages are updated regularly from customers to ensure servicing is organised etc. Locate local dealers and repair agents to organise repairs/servicing to vehicles

1.7 - Assisting the Branch Manager with telesales to potential hirers and collating replies for future reference

1.8 - Maintaining a record of Branch 'turn downs' and passing on leads/enquiries to the relevant sales contacts.

Update sales folders, quotation files and customer rates on system

Knowledge and Experience

• Good administration and typing skills

• Excellent telephone manner and a lively / bright personality

• Pragmatic and adaptable to assist in a variety of transport related duties

• Driving licence would be advantageous


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