Our client is seeking to hire a highly organised individual to support both the Chief Financial Officer and Group General Counsel in a fast-paced, challenging, and rewarding work environment.
You will learn, grow, and develop while contributing to the success of the team and colleagues!
The successful candidate will be proficient in Microsoft Word, Excel, PowerPoint, Outlook and Sharepoint and will be expected to operate confidently and pro-actively with senior executives and key internal and external partners.
They are a FTSE100 company, listed on the London Stock Exchange and are a market leader in providing solutions, technology and products that grow a safer, cleaner, healthier future for everyone, every day. The group has nearly 50 businesses operating through three sectors (Medical, Environmental & Analysis, and Safety) in more than 20 countries and major operations in Europe, North and South America and Asia, supplying customers in 160 countries and employing more than 5,800 people worldwide.
Duties and Responsibilities
You will support both the Chief Financial Officer, who sits on the plc and Exec Boards and the Group General Counsel, who sits on the Exec Board.
Being highly organised, pro-active and mindful when planning and executing tasks in a timely, efficient manner and being able to operate as a key member of the team is important to success in this role.
You will also need to maintain a high degree of confidentiality with sensitive information.
Professionalism, passion for being an assistant, a positive can-do attitude, and being flexible with changing priorities and differing work styles are a must.
A self-starter and a love of working in teams will help in your success, along with your proficiency at Microsoft Office Word, Excel, PowerPoint, Outlook and Sharepoint and having the desire to continually learn and develop skills to achieve greater efficiency.
You will need to be an effective communicator, both written and verbal, and believe communication adds value to building relationships and achieving work outcomes. There are some repetitive tasks that need to be done with excellence, along with a lot of tasks that hopefully will challenge you and build your capabilities.
Specifically, the successful candidate will:
Utilise time management skills to prioritise work according to urgency while maintaining a
willingness to adjust expectations and priorities as needed and/or requested.
Handle communication for assigned executives, including the coordinating of schedules for meetings
with key partners, both internal and external.
Provide proactive support in relation to diary management, travel and meeting preparation.
Plan and book travel for assigned executives.
Assist executives in meeting preparation and projects.
Communicate ideas for greater efficiencies and then implement those ideas quickly.
Be available for occasional off-hours support
Participate in professional development as scheduled and/or as requested.
Possible travel to support remote meetings, on an as-needed basis. Meeting planning including:
Sourcing venues and working with sites on meeting logistics
Materials coordination and support
Qualifications, Education and Experience Guidelines
Secondary degree or comparable experience
Minimum 5+ years of experience as an assistant to C-suite executive level personnel, ideally having
supported more than one person at a time
Passion for and ability to utilise technology tools and resources
Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint required. Knowledge of SharePoint
and Teams a plus
Proficiency in keyboarding
Strong written and verbal skills
Key attributes: Positive; self-motivated; task-oriented; good communicator; adaptable; quick thinker; fast execution; takes initiative; willingness to learn and develop new skills; great team player; attention to detail; great listening skills; always a step ahead; disciplined; ability to analyse data and information; enjoys accountability and collaboration