Admin Assistant/PA

Admin Assistant/PA

Job Overview

Southend-on-Sea, England
Job Type
Full Time
£20,000 - £25,000 Per Year
Date Posted
6 days ago

Additional Details

Job ID
Job Views

Job Description

Experienced Admin Assistant/PA required for a small and long established insurance organisation based at their Southend on Sea, Essex office.

Job Description

Suitable candidates for the position will already have gained experience working in a PA role (ideally within Insurance) and will be looking for a new challenge within a small and respected organisation.

You will need to be able to cope with a busy work environment dealing with varied tasks throughout the day and have strong organisational skills.

Reporting directly to the HR and Operations Supervisor you will be responsible for the following duties:

Diary management for 2 directors

Making travel and accommodation arrangements
Answering the telephone and transferring calls in a professional manner
Preparing and administering sundry orders for the Southend team
Dealing with incoming and outgoing post, faxes & emails
Assisting the HR and Operations Supervisor with ongoing projects
General office duties such as booking meeting rooms, scanning and filing
Managing company owned rental properties
Providing administrative support to Directors & HR Supervisor as and when is needed
Conducting files checks in Southend and reporting back to Management
capable of working on assigned projects independently and using available resources to gather necessary information
Assisting preparing and implementing staff training programs
Assisting the SharePoint developer with designing workflows for admin team
Dealing with filing and archiving
Completing expenses and mileage
Providing cover for the London receptionist when required
Assisting support teams with admin assistance when required
Maintaining company policies and procedures
Completing inductions and issuing security passes Person Specification

This is a pivotal position within the company and therefore demands a responsible attitude. The candidate must be well presented and have excellent communication skills. The ideal candidate will need to have strong computer skills. Good communication and organisational skills are also essential.

Other desirable skills are:

Advanced knowledge of Microsoft products (Word, Excel and Outlook) or similar software applications.
Ability to manage time, prioritise and ensure that deadlines are met without compromising quality.
Ability to understand and execute oral and written instructions.
Ability to communicate effectively and professionally both verbally and in writing with clients, insurers and other associates. Salary £20,000 - £25,000 per annum


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