Senior Office Administrator

Senior Office Administrator

Job Overview

Location
Basford, England
Job Type
Full Time
Salary
£25,000 - £25,000 Per Year
Date Posted
2 days ago

Additional Details

Job ID
733514
Job Views
1

Job Description

SENIOR OFFICE ADMINISTRATOR
FULL TIME PERMANENT
NOTTINGHAM
UP TO £25K DOE

THE ROLE

* Supporting the Contracts team by ensuring all correspondence is receipted and appropriately forwarded to members of the team

* Managing the contracts mailbox and forwarding contracts to the CEO and CFO

* Scanning and filing of contracts

* Proactive follow ups to ensure documents are correctly completed while meeting all deadlines

* Providing administrative support for all stakeholders including opening post and distributing documents to the correct addressee

* Providing cover to the Directors’ PA, as and when required, including calendar management and planning of meetings and travel requirements for the Senior Directors

* Drafting letters and other written communication on behalf of the senior leaders in the business

* Managing email accounts of Senior Directors and responding on behalf of the Directors to stakeholders maintaining high professional standards

* Helping with coordination of maintenance contractors for site and any other office/branch as required

* Liaise with the Landlords for any works within the site, ensuring annual PAT testing is completed and coordinating cleaners

* Induction for new starters to include Work Place Risk Assessments, Health & Safety/Fire Regulations awareness training

* Assisting with Fire Regulations to include fire drills, organising/training of fire marshal’s

* Ordering of stationery items and any other items that are required

WHAT WE ARE LOOKING FOR

* Prior PA Experience to Senior Directors would be desirable

* Highly competent in the use of Microsoft Office Excel, Word and PowerPoint

* High levels of written and spoken communication

* Strong planning and organisational skills, working effectively to deadlines, ability to create and maintain systems for efficiency for both self and others

* Highly co-operative in approach and able to work with people at all levels in the organisation

* Ability to handle pressure and conflicting priorities, managing confidentiality at all times

* Flexibility to travel to the organisations’ various UK based sites when required

Due to our client’s location and the occasional requirement to travel, it is advisable for applicants to have their own transport.

For more information on the Senior Office Administrator vacancy, please contact Rob Hulse at Intro Personnel on (phone number removed)

Due to the expected high number of applicants for the Senior Office Administrator role, we regret that it may not be possible to respond to all unsuccessful applications

Location

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