Administrative Assistant

Administrative Assistant

Job Overview

Livingston, Scotland
Job Type
Full Time
£9 - £9 Per Hour
Date Posted
13 days ago

Additional Details

Job ID
Job Views

Job Description

Pertemps are recruiting for an Administrative Assistant to work on a temporary assignment with a Public Sector organisation based in West Lothian. This role is expected to be a 3 month assignment and will be office based in the Livingston area. It will cover a wide range of administrative duties and would suit candidates with previous Business Support experience and who are comfortable with administration.

Pay: £9.34 per hour
Location: Livingston
Hours: 36hrs per week Mon-Fri
Assignment: Immediate Start

" Deal with and record as necessary, telephone, face to face and email enquiries from service users, relatives and colleagues
" Manage incoming and outgoing mail, logging and responding where appropriate
" Meeting arrangements - arrange internal / external / agency / partner meetings booking resources (e.g. rooms, flipcharts, tele conferencing facilities, refreshments) as necessary
" Meeting handling - prepare agendas, take minutes (internal or team meetings), type minutes and circulate accordingly
" Book travel and accommodation as required for the attendance at external courses and conferences
" Provide a high quality copy / audio typing service producing correspondence, reports, forms, minutes, procedures, presentation materials and other items as required
" Input and maintain accurate records to a range of systems including databases, spreadsheets, payment systems, office diaries etc.
" Raise and approve invoices and purchases on PECOS / purchase cards in line with authorised levels
" Handle and maintain accurate records of petty cash expenditure ensuring compliance with council (or health) procedures
" Compile standard statistical / financial information undertaking simple calculations
" Undertake photocopying and scanning duties as required, ensuring compliance with the council's information security policies and procedures
" Develop and maintain an effective paper filing system in line with document handling procedures and to enable accurate retrieval of any required files and associated archive and destruction
" Maintain an efficient stock control system for all stationery and equipment
" Deal with the daily administration of pool cars and collate returns on usage as required
" Ensure that all tasks are undertaken within defined service levels / standards
" Maintain and update procedural documentation
" Participate in reviews of administrative / clerical processes

Experience Required
" Excellent customer service and interpersonal skills with an ability to communicate effectively with service users, colleagues and managers at all levels
" Good written skills, with an excellent attention to accuracy and detail
" Ability to work flexibly to meet deadlines
" Confident in the use of IT systems

Please submit your CV today to be considered for this role


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