Team Administrator

Team Administrator

Job Overview

Bristol, England
Job Type
Full Time
£25,000 - £28,000 Per Year
Date Posted
6 days ago

Additional Details

Job ID
Job Views

Job Description

Our Client is an industry leader within their field and they have an opening for a Team Administrator. The role has arisen due to internal promotion.

Duties include:

· Diary management

· Arranging internal and external meetings and booking meeting rooms

· Greeting visitors

· Minute taking and circulation at meetings when required

· Arranging travel - flights, trains, taxis, hotels

· Setting up conference calls and Microsoft Teams meetings

Billings & Expenses

Manage client contact details

· Billings updates, maintenance of billings schedules, reconciliation and analysis

· Process expense claims for fee earners

· Raising and managing PO numbers

· Monitor aged debt report and assist with resolution

· Monitor disbursements

General Administration Duties

* 20% of the role is audio typing – previous experience not necessary

· Preparation of reports/presentations/tenders production

· Update business development materials

· Printing/scanning/photocopying/binding/filing/archiving when required

· Internal and external event planning

· Answering telephone calls, taking messages and handling enquiries

· ISO and compliance Audits

· Compliance – Terms of business, conflict checks,

* Acting as client point of contact

* Maintaining client schedules

* Arranging viewings and maintaining key schedule

· Creating property marketing brochures

· Creating and coordinating e-campaigns, marketing boards and QR codes

Technical experience:-

· Intermediate to advanced knowledge of Word, Excel, PowerPoint and Outlook

Skills and Knowledge

· Proven administrative and organisational skills

· Excellent verbal and written communication skills - professional manner, with the ability to work effectively with individuals at all levels

· Proactive communicator, ensuring all office matters are cascaded promptly and clearly

· Enthusiasm to do a high quality job at all times with attention to detail

· Good numerical skills

· Good time management skills

· Self-motivated with the ability to demonstrate reliability, flexibility and loyalty

· Enjoys working in a fast paced and busy environment, and able to work accurately and effectively under pressure

· Ability to show initiative and provide a high level of service to clients and colleagues alike as well as managing expectations

· Personable team player

This is a great business that looks after their staff. Benefits include a bonus, private medical, pension, 25 days holiday a year and fun office gatherings! They have a collaborative approach to work, ensuring that every day is different


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