Facilities Administrator / Assistant

Facilities Administrator / Assistant

Job Overview

Birmingham, England
Job Type
Full Time
£20,000 - £22,000 Per Year
Date Posted
10 days ago

Additional Details

Job ID
Job Views

Job Description

The Opportunity:

Joshua Robert are working with a well known property management business, that are looking for a Facilities Administrator to join their Central Birmingham Team. 
The business manages a key central site and are looking for an Administractor to support the Facilities Management team. 
The ideal candidate will come from a coordinator or administration background in either Property or Facilities Management.

Key Responsibilities:


Raise Purchase Orders and track expenditure, ensuring suppliers invoice 30 days after the works are complete and the invoices are filed.
To meet and greet all contractors and visitors into the management office.
Ensure the management office functions are carried out including stationary orders, and IT equipment. First aid boxes kept stocked. Water machine is serviced and kept stocked. Ensure the hygiene facilities and air fresheners are being serviced.  All documents provided to you are filed correctly either hard copy or on the shared drive.
Following completion of a Permit To Work (PTW) ensure these are filed correctly along with the respective RAMS. 
Carry out a weekly window cleaning audit and ensure the sign off sheet is completed.
Daily monitoring of RiskWise and ensure documentation is loaded correctly.  Inform the Facilities manager if H&S document is overdue.

Car Park

Manage the car park tracker system ensuring the spreadsheet information is up to date, this includes contact numbers, email addresses, number plates, colour code status and comments.
Issuing/blocking of car park fobs. 
Providing induction to new car park users.
Dealing with new licenses, renewals, and terminations.
Provide regular reports on car park statistics and usage.
Deal with any enquiries/complaints in regard to the car park.  Liaise with Facilities Manager if there is an unresolved issue.

Key Skills/Knowledge/Experience:

IT Literate and able to use all Office applications to required standards, producing letters, spreadsheets and emails.
Experience in working IT systems and data input.
Excellent customer service, interpersonal and communication skills
Ability to work on own initiative, and as a team, within a fast moving environment
Experience in customer service.

For more information, please contact Lee Tiff on:
(phone number removed)
(url removed)


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