We are really excited to be on the hunt for a HR Assistant for one of our key clients, working at their UK head office based in Botley, Oxford. Our client is a well-established luxury student accommodation company with sites all over the UK and Europe.
The successful candidate will provide a HR administration service to a designated region of the country. Ensuring all timelines are met and all paperwork actioned accurately and in a timely manner.
For this role we are seeking strong administrators, with great attention to detail and an interest in HR - full training and support will be provided!
Preparation of employment contracts for all new starters (integrating onto the HR System for electronic contract)
Putting all new starters on Select HR.
Issuing Select HR log ins for new starters/ all users
Preparing and sending New Starter Pack (either electronic or paper dependent on requirement) and creation of digital personnel folder.
Advising IT on new starters for IT requirements - review and implement new processes
Working with the Head of HR, HR Advisor and HR & Payroll Administrator on all HR & Payroll admin e.g. contracts, letters, payroll administration etc
Maintaining/ Monitoring the HR inbox and the HR phone line; triage of HR emails and respond as appropriate and forward if needed
Managing probation process with line managers; putting dates and outcomes on Select HR; writing confirmation letters to employees.
Managing leaver process on Select HR; write to leavers with exit interview document; review exit questionnaires and provide feedback on any issues / recurring comments
Working with Payroll admin to ensure all starters/ changes / leavers are processed each month
Process all employment changes on Select HR and write to employees confirming changes
Reference Requests for new starters and ex- employees and tenancy reference
Invoices - supporting the HR Director in approving invoices
Updating third parties (such as individual employers) - e.g. Life Insurance policy information; AIG; Edenred
General HR Admin
Maintaining integrity of Select HR data
Monthly SMT Briefing Presentation coordination
Adhoc project work as required by the HR department
Provide cover for HR & Payroll AdministratorSkills:
Ability to use Microsoft Word and Excel to an intermediate or advanced level
The ability to organise and meet deadlines
Accurate attention to detail.
Excellent organization and communication skills
Previous experience of working in an HR environment is desirable but not essentialCompany Benefits
The company offers an Agile (Remote) Working Policy allowing employees to work from home maximum 3 times a week request-able through HRIS system.
The Company operates a discretionary bonus scheme for which your eligibility will be considered depending on set KPI's to a maximum of 10% of your annual salary.
Employee Assistance Program:
Health Assured offers 24-hour telephone counselling for a number of different problems and is a completely independent and confidential service. An online health portal which can provide nutritional advice, health checks, fitness advice etc is also available as part of this service.
Edenred Savings is an employee experience platform giving staff access to a wide range of perks, including a wide range of shopping discounts.
The company provides Life Assurance Scheme the value of which is 4 x annual salary.
Employee contribution is 5% (4% from net pay) and employer contribution is 3%. Employees are welcome to increase their percentage should they wish but the employer contribution will remain at statutory requirement
The Company provides on-site parking.
25 days per annum, plus Bank and Holidays increasing to:
3 years of service = 1 additional day per year
5 year of service = 2 further additional days per year
10 years of service = 2 further additional days per yearup to a maximum of 5 additional days for length of service.
Support to further employees' studies and completing a course that will benefit/further them in their job role. The support provided is per employee up to a maximum of £1500.00 per year. Support can be subject to repayment depending on termination of employment
10 days Company Sick Pay (CSP) in any 12-month rolling period after successfully passing the probationary period and additional paid absence days e.g. Compassionate Leave