Administrative Support Assistant - Police

Administrative Support Assistant - Police

Job Overview

Location
Kidlington, England
Job Type
Full Time
Salary
£10 - £11 Per Year
Date Posted
10 days ago

Additional Details

Job ID
709091
Job Views
3

Job Description

Service Care Solutions are recruiting for a Administration Assistant to work on a full-time contract in Kidlington with a local Police Force.

The overall purpose of the role is to: Provision of effective administrative and secretarial support to the Corporate Communications Department, with specific assistance given to the Head of Corporate Communications/ Deputy Head of Corporate Communications and their Senior Management Team.

The key result areas in the role are as follows:
1. Provide a comprehensive administrative support service for Corporate Communications
department, including managing incoming/outgoing correspondence, organising meetings,
taking minutes, maintaining paper and electronic filing systems and administration linked to
department processes.
2. Secretarial support for the Head of Department including calendar and mailbox management.
This includes ensuring all supporting material is prepared and available, and responding to
routine matters or redirecting / raising correspondence to a member of the Senior Management
Team or within the Department.
3. Ensure the smooth running of the department including ownership of ordering and maintaining
office supplies and equipment, the meet and greet of visitors, induction related administration
and all logistical requirements.
4. Coordination the ordering across the department which includes liaison with internal and
external suppliers and management of all financial processing activities in line with force
financial regulations, inclusive of central coordination of all the licences and contracts held and
renewals.
5. Manage incoming and outgoing department correspondence including providing support and
resilience to the management of shared mailboxes.

The knowledge or skills required in the role are as follows:
1) Good standard of education, excellent literacy, numeracy and organisational skills.
2) Experience of working in an administrative role in dynamic and busy office environment.
3) Proven ability to take minutes at a variety of meetings with accuracy and clarity, and the
ability to distil and handle complex, sensitive or confidential information.
4) Proven ability to work to multi task and prioritise a diverse and substantial workload, often
working to tight deadlines.
5) Good interpersonal skills with the ability to work with people at all levels. A good team
player and sound problem solving ability.
6) IT literate with intermediate experience of M365 applications including Outlook (including
calendar management), Word, Excel, PowerPoint, Teams and SharePoint and willingness
to learn and adopt new technology.

If this is something you could be interested in, please just call Martin Cookson on (phone number removed)

Location

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