Business Affairs Admin Assistant in London - Walker Books

Job Overview

London, England
Job Type
Full Time
Date Posted
3 days ago

Additional Details

Job ID
Job Views

Job Description

Department: Business Affairs

Reporting to: Business Affairs Manager

Contract Type: Full time, permanent

Salary: £24,000.00

Closing Date: 14th August 2022

​ Purpose of job:

To provide full administrative support for the BA department and maintaining up-to-date, accurate records and filing of all contracts; to draft and issue permission agreements.

Responsibilities: ​

General administration duties:

Accessing and inputting basic general contracts information on Biblio or other systems as required (including address changes for payees)
​Producing and distributing a monthly report of agreements signed throughout Walker Group to cover (a) rights acquired, (b) rights sold and (c) contract cancellation and rights reversions
Writing to authors, illustrators and/or agents promptly after monthly contracts report is produced to inform as relevant of the sale of rights in their titles
Sending out copies of sub-licensed editions to authors/illustrators as appropriate
Production & circulation of a quarterly author complimentary copies report
Issuing permission agreements (under supervision) for Walker held/owned material
Supporting BA Assistant on foreign agreement related permissions (and issuing in their absence)
Supporting BA Assistant on marketing (trailer and teacher’s notes/discussion guide) agreements in a timely manner and setting up for signature
Attending regular meetings/liaison with Business Affairs/Compliance team with regard to legal follow through for unpaid advances and/or termination of agreements/reversion of rights, as appropriate to situation
Front-filling permissions & other relevant subsidiary agreements and filing physical copies
Administering the signing of partnership agreements from marketing/publicity via DocuSign (working with BA Director and Senior BA Manager)
Maintaining contract files and other day-to-day records
Providing key administrative support to the senior Business Affairs team and general administrative support to the rest of the Business Affairs & SR Compliance team where necessary.

What you’ll receive:

22 days holiday (plus bank holidays and 1 day extra per year)
Health insurance
Enhanced pension
Life assurance
Plus other great benefits!

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. We are committed to this principle and providing a safe and supportive work environment.


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