Department: Business Affairs
Reporting to: Business Affairs Manager
Contract Type: Full time, permanent
Closing Date: 14th August 2022
Purpose of job:
To provide full administrative support for the BA department and maintaining up-to-date, accurate records and filing of all contracts; to draft and issue permission agreements.
General administration duties:
Accessing and inputting basic general contracts information on Biblio or other systems as required (including address changes for payees)
Producing and distributing a monthly report of agreements signed throughout Walker Group to cover (a) rights acquired, (b) rights sold and (c) contract cancellation and rights reversions
Writing to authors, illustrators and/or agents promptly after monthly contracts report is produced to inform as relevant of the sale of rights in their titles
Sending out copies of sub-licensed editions to authors/illustrators as appropriate
Production & circulation of a quarterly author complimentary copies report
Issuing permission agreements (under supervision) for Walker held/owned material
Supporting BA Assistant on foreign agreement related permissions (and issuing in their absence)
Supporting BA Assistant on marketing (trailer and teacher’s notes/discussion guide) agreements in a timely manner and setting up for signature
Attending regular meetings/liaison with Business Affairs/Compliance team with regard to legal follow through for unpaid advances and/or termination of agreements/reversion of rights, as appropriate to situation
Front-filling permissions & other relevant subsidiary agreements and filing physical copies
Administering the signing of partnership agreements from marketing/publicity via DocuSign (working with BA Director and Senior BA Manager)
Maintaining contract files and other day-to-day records
Providing key administrative support to the senior Business Affairs team and general administrative support to the rest of the Business Affairs & SR Compliance team where necessary.
What you’ll receive:
22 days holiday (plus bank holidays and 1 day extra per year)
Plus other great benefits!
We are an equal opportunity employer and prohibit discrimination and harassment of any kind. We are committed to this principle and providing a safe and supportive work environment.