Reference No 24221
Title Business Support Co-ordinator
Salary Range Competitive
Sub Division UK Cities
Department Central Scotland Commercial ()
Providing administrative support to the team in Operation Coordinator s absence.
Acting as an Ambassador for the team
Maintain collaborative relationships with clients, managers and employees
WIP sheet reconciliation / billed and unbilled debtor support
Concise and regular coordination of client invoices, ensuring quarterly deadlines are met.
Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing
Expense claim support for the Partners.
Attend team WIP meetings, minute taking and ensuring actions are followed up
Compose and/or prepare correspondence; audio/copy typing, letters, memos, design documents, newsletters
Answer organisational mail, email, correspondence and requests for information
Maintain teams schedule through diary support, organisation of internal / external meetings booking meeting rooms and conference calls
Corporate travel arrangements; organising team meetings and conferences, strategy away days, etc. Producing relevant packs for all attendees
Board/management meetings; minute and disseminate actions
IT liaison to help troubleshoot system errors for team
Work collaboratively providing assistance to other business support members, as and when required, adding value to the overall efficiency of the Valuation department.
Working with the Scottish business support network to ensure best practices are shared, communication is continued and helping other teams when there are pressure points
New Starter Induction; working with the Operations Coordinator to help support the process of new starters (induction) / leavers for your team
Onboarding; working with the Operations Coordinator to support onboarding of all new starters in your team
Appraisals, where appropriate; support for their team and six monthly 1:1 s
CPD records; recording the teams RICS CPD hours.