Job Title: Business Support Administrator
Salary: £22,000-£24,000 (Negotiable upon experience)
Job type: Full-time, Permanent
Hours of work Monday - Thursday 08:30 - 16:45, Friday 08:30 - 16:00
We have an exciting new opportunity for an enthusiastic candidate to join the HF family in a permanent role that promises unique challenges, a varied workload and great career progression opportunities within the company.
We are currently looking to recruit a business support administrator to join our Mechanical and Electrical division.
You will have strong administration experience, excellent communication and numerical skills and be happy to work in a team alongside like-minded individuals working to strict deadlines.
This is a long-term position with flexible working arrangements in our Glasgow branch.
The successful candidate will be required to complete the following daily tasks:
Account management for large client with multiple sites. Requires strong organisational capability and capacity to deal with high volume of individual tasks.
Raising planned maintenance tasks
Allocating tasks to team of Engineers
Raising Purchase orders to Subcontractors
Monitoring progress of works
Closing and invoicing tasks
Liaising with subcontractors, client, engineers and contracts manager
Answer incoming calls
Prepare documents and photo's for completed works in readiness for return to client
Assist with uploading reports / worksheets to client portals
Filing data and perform other routine clerical tasks as required
Operate a variety of standard office machines; computer / telephone / photocopier / printer etc.
What you need
Smart and tidy appearance
Excellent communication skills
Comprehensive numerical skills
Good time-management skills
Ability to work as part of a team
Ability to work on own initiative
Willingness to learn
Friendly, patient and polite nature
Working for HF Group
The HF Group is a family run collection of companies and services with branches across the UK. Our family culture stretches back over three centuries in business yet it means much more than dates and numbers. It's quite literally, the core of our business. We consider all of our employees as part of the family and invaluable assets to our ongoing success. We continually invest in training, refresher courses and development for our team that allows everyone in the HF family to share in a thriving and mutually supportive working environment.
The benefit to us? Excellent staff retention and length of service rates. And to our clients? The reassurance of the best possible service, throughout every aspect of their communications with us.
Working across a variety of business sectors in exciting, ground-breaking projects, we make sure that new members who join the HF family join us with a clearly defined development path that is supported by regular reviews, training and ongoing support from our senior level management team.
Please click on the APPLY button to send your CV for this role.
Candidates with the relevant experience or job titles of: Operations Assistant, Administrator, Office Assistant, General Assistant, Administrative Assistant, Office Support, Office Admin, Client Service, Facilities Administrator, Office Administrator, Ops Centre Assistant, Business Support may also be considered for this role