Job Title: Office Administrator/Facilities Assistant
Job Type: 35 hours per week – Permanent (Monday to Friday)
Salary: £18,000 to £21,000 per annum
Are you an organised person who loves working in an office? I have an exciting opportunity for you! My client in Cambridge is looking for an additional Facilities Assistant to join their friendly team to continue to ensure they deliver outstanding service to both internal and external clients.
This is a permanent position within the Facilities team. As a Facilities Assistant your working hours are Monday to Friday between 7:30am and 6:30pm on a weekly rota basis (7 hours per day). You will be reporting to the Facilities Team Leader and is responsible for answering questions and queries, ensuring that all staffs have access to a comprehensive and high-quality facilities service.
Facilities Assistant’s main duties:
Ensure all internal and external post is dealt with efficiently and effectively.
Collect from post points during the day and process collection including follow up mail with no identification.
Distribute incoming faxes to the relevant member of staff.
Set up meeting rooms, tables and chairs requirements.
Ensure equipment is available and set up correctly working prior to arranged meetings
Carry out floor captain duties such as stationery checks, internal meeting room checks, maintenance issues, accompanying contractors on site.
Support the reprographics function of the team with required tasks (photocopying documents and plans, collating/binding documents, printing plans and scanning text/pictures)
Assist in office/desk moves as required.
Ensure the office equipment and furniture is usable and liaise with internal colleagues to arrange repairs or replacement as necessary.
On Occasions, provide efficient reception cover.
Report building maintenance issues and areas of damage to the line manager.
Ensure relevant team database/records are accurate and up to date on a regular basis.
Carry out an active role during planned and unplanned fire drills and any emergency situations involving the whole office.
The ideal Facilities Assistant will have the following skills, experience and qualifications:
At least 4 GCSEs or equivalent at Grade 4 (formally C)
Previous experience of working in an office or customer service focused environment
Strong attention to detail
Excellent planning and organisation skills
Good written and verbal communication skills
Proficient with Microsoft Word, Excel and Outlook.
Remains calm under pressure
Able to offer flexibility with working hours
If you are interested in this Facilities Assistant position, please contact Katy Kong on or send your CV to . I’d love to hear from you!