Job Overview

Rotherham, England
Job Type
Full Time
£16,000 - £20,000 Per Year
Date Posted
6 days ago

Additional Details

Job ID
Job Views

Job Description

Administrator (Office Assistant)
Location: Rotherham
Salary: £15,000 - £20,000
Contract: Full Time or Part Time, Permanent

Our client is looking for an experienced Office Assistant/Administrator who can provide a timely and effective support service to the Group Practice & HR Manager, who supports Directors, Managers and colleagues with the day to day management of operational functions across a network of offices. The PM's role covers a wide range of subjects from general administration, HR, I.T, health and safety, facilities, property and support to the MD and therefore requires administrative support herself.

Duties to include:


* Scanning confidential documents onto system
* Carrying out site Inductions
* Dealing with starter and leaver documentation
* Managing the annual leave booking system (currently excel)

Finance (support to Company Accountant)

* Saving electronic invoices on the system for the company accountant

Depending on experience there is scope to:

* Post invoices on to the finance system (Sage)
* Checking balances against statements
* Credit Control (phone and email so must be confident)


* Updating various spreadsheets for Property and Facilities bringing them up to date on a daily basis
* Obtaining quotes for facilities & property works


* Logging tickets with I.T. provider and chasing progress
* New user set ups ie setting up desk station

Health and Safety (all training will be provided either internally or externally)

* Weekly H&S walkaround to ensure the work environment is safe
* Weekly fire test, check fire extinguishers and fire exits and record in fire log book
* Monthly First Aid box check
* Arrange fire drill every six months
* Assist and liaise with Group Practice Manager on all H&S matters and tasks
* Be willing to be a H&S Liaison Officer, First Aider and Fire Marshal
* Arranging DSE assessments and checking for actions
* Site visits
* Updating H&S spreadsheets


* General administration
* Maintaining Stationery, printer cartridges and company literature stocks and ordering
* Provide photocopier meter readings to supplier
* Checking stationery and photocopier invoices against orders and readings
* Scanning and saving hardcopy information electronically
* Filing
* Photocopying

Reception Cover (Ad hoc)

* Greeting clients, taking deliveries, answering telephone and facilitate
* Managing email mailboxes
* Dealing with incoming and outgoing post and download credit to franking machine

Ideal (but not essential) Experience:

* Excellent telephone manner
* Interpersonal skills
* Good IT skills and use of Office 365
* Ability to touch type
* Sage on similar accounting software

What's on offer

* 23 days holiday plus bank holidays
* Company Pension
* Close to transport links and shops
* 37.5 hours per week Monday to Friday
* Comfortable and social environment


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