Finance and Administration Manager

Job Overview

Location
Bristol, England
Job Type
Full Time
Salary
£35,000 - £38,000 Per Year
Date Posted
4 days ago

Additional Details

Job ID
30190
Job Views
1

Job Description

Location: Home-based, remote working with occasional in-person meetings

Time: Part-time or full time

Term: Fixed term 1 year (Maternity Cover)

Salary range: £35,000-£38,000 (pro rata if UK based and related to experience. If based in another country, the salary will be locally weighted)

Reporting to: CEO

Start date: August 2021

Application deadline: 11.00 UK time, Wednesday 28th July 2021

Mowgli Mentoring is a specialist mentoring organisation which aims to unlock human potential which accelerates economic progress and social change. Our vision is to inspire and enable effective mentoring for entrepreneurs and leaders to better solve local and global challenges.

We are a global organisation with a strong focus on emerging economies. Having spent the last 13 years developing effective mentoring programmes for others, delivering work for a number of high-profile clients in the UK, Middle East and Africa including FCO/DFID, European Union, UN Women, the World Bank, Argidius Foundation, MAVA Foundation, Safaricom and more.

We are a global and diverse team of 10, located across UK, Kenya, Morocco and Spain. We are a collaborative, committed, entrepreneurial, diverse and effective team. We work hard, are conscious of our wellbeing, constantly learn, innovate and create meaningful relationships based on trust, respect and fun.

About the role

We at Mowgli Mentoring are looking to appoint a proactive, organised and passionate Finance and Administration Manager for a 12-month maternity cover contract. This will be an exciting and varied opportunity for a talented financial manager who has experience of developing and managing new financial and management information systems, and who enjoys working with figures at all levels - from bookkeeping to preparing client reports and managing the annual audit.

You will need to be a self-starter who is a champion of the organisations processes and procedures, ensuring that the team are supported and compliant with financial processes leading to timely reporting internally and externally. You will support the CEO with HR and Board Governance matters as well as supporting the team with their IT needs.

Key responsibilities

Essential

  • Manage the UK and Kenyan Payroll, Expenses and Pension
  • Manage the accounting software ensuring all transactions are correctly recorded, the system is up to date and ensure all staff are trained in using the software
  • Manage all aspects of bookkeeping including accounts receivable, accounts payable, bank reconciliations and asset management.
  • Develop annual organisational budgets and financial forecasts, quarterly financial reports for the board and monthly management accounts for the management team
  • Manage organisational and project budgets and cashflow
  • Manage VAT including correct recording and reporting
  • Ensure compliance with internal and external policies and procedures as well as client/ partner contracts and regulations, developing new/ updated processes where required
  • Work with the operations team to ensure accurate delivery of financial information and the monitoring and audit of project budgets, including the development of lessons learnt for business development purposes
  • Ensure that all human resource procedures, policies, processes and best practice are adhered to for all staff and consultants, including the drafting of staff contracts, internal communications and policies (as and when required)
  • Support the Business Development team with sales bids including VAT and tax advice
  • Manage organisation insurances and compliance requirements
  • Support the CEO with the company secretary responsibilities to ensure full compliance
  • Responsible for the administration of Microsoft 365 user accounts
  • Actively contribute to team meetings, events and initiatives
  • Any other task as requested commensurate with the broad remit of this role

Desirables

  • Lead on the continued role out of our Microsoft 365 migration plan
  • Work with the senior management team to strengthen our financial analysis and management capability including staff utilisation and unit economics
  • Lead on the development and roll out of our performance management process
  • Lead on the development and management of the organisational performance dashboards

Person specification

Skills and attributes

Essential

  • Highly organised and independent worker
  • Ability to manage a wide and varied workload, managing competing deadlines whilst maintaining the highest standards
  • Highly literate in all standard Microsoft IT packages, including advanced Excel and PowerBI skills
  • Knowledge of Xero or similar accounting software
  • Strong attention to detail
  • Excellent communication skills and proven ability to work effectively with colleagues across cultures and geographies
  • Commitment to working collaboratively and supportively with other team members, building the financial management/ administration capabilities of relevant staff
  • Ability to communicate clearly and persuasively across different levels, with local and international teams and stakeholders
  • Passion for and commitment to furthering Mowgli Mentoring’s mission and the business as a social enterprise

Qualifications and experience:

Essential

  • ACCA/ ACA/ CIMA qualified-part-qualified and qualified by experience will be considered
  • At least 8 years’ experience in a similar role in a start-up, SME or growing business
  • Experience of UK Payroll and Pension
  • Experience of UK and EU VAT and taxes
  • Extensive experience of managing upwards and downwards, supporting and motivating colleagues and managing for performance
  • Experience of funds management and reporting with large multilateral funds
  • Experience of HR management and policy writing
  • Project budget management
  • Ability to work effectively in a fast-paced, collaborative and innovative environment
  • Knowledge of the UK’s Data Protection Act & General Data Protection Regulation

Desirable

  • Kenyan employment law, taxes and financial regulations
  • Managing IT system migration/change management
  • Business analyst experience

Location

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