Our client who is based within the higher education sector, have a temporary role for an Executive Assistant. This role is based in Glasgow, although home working in the present pandemic. This attracts a pay rate of £15.57 per hour, and is expected to be for approx. 5 months . Hours of work will be 9am to 5pm, Monday to Friday.Main duties and responsibilities:
- Provide efficient and effective high level support to the Executive.
- Responsible for administration relating to various Executive Committees, working groups and meetings. This includes meeting preparation and research to prepare briefings, drafting agendas, accurate minute taking and follow up actions.
- Communicate regularly both internally and externally at all levels, including senior manager level and in relation to confidential and sensitive issues.
- Act as first point of contact for the Executive member dealing with routine matters and using initiative and creativity to resolve more complex problems.
- Gather information and research as requested by the Executive member to include provision of background information on external organisations and individuals and draft briefing papers to support activities.
- Maintenance of the Executive member's diary and arranging, coordinating and setting appropriate meetings and ensuring appropriate follow-up-action is undertaken. Organisation and management of external meetings.
- Organisation of travel itineraries, including acquiring tickets, visas, booking accommodation and liaison with host institutions.
- Will have worked in a similar senior administrative role before, be familiar with the complexities of senior level diary management, all Microsoft packages and have excellent attention to detail.
- Committee administration experience will be required as well as the confidence to work as part of a small team and on one's own initiative.
- The ideal candidate will have the ability to multi-task, have excellent verbal and written communication skills, and the ability to deal with confidential and sensitive issues using tact and discretion.