Executive Assistant for Business Development Director

Job Overview

Warrington, England
Job Type
Full Time
£12,000 - £25,000 Per Year
Date Posted
16 days ago

Additional Details

Job ID
Job Views

Job Description

Who we are:

The Company:

VMS (Fleet Management) Ltd is a forward-thinking fleet management and contract hire company with facilities throughout the UK. VMS provides a range of services to both blue chip and SME fleet operators and Insurance companies including contract hire, flexi hire, accident management repair and maintenance and fleet disposal and sales services.

VMS have built a strong, dynamic client base and pride ourselves on customer retention. Customer service and client focus are paramount to the business.

Main Purpose of the Role:

As the Executive Assistant to the Business Development Director, you will be responsible for the day to day administration support across the Sales and New Vehicle Build departments.  As well as being tasked with a variety of set objectives, you will also be heavily involved in a number of projects moving forward and need to have the confidence to challenge staff members internally for updates when needed. 

There is a large focus on the Salesforce database within this role and you will also take ownership of certain areas, including the tender completion process for any new opportunities that arise.

The key responsibilities of this role include:

  • Managing diaries and making appointments
  • Booking rooms and travel arrangements
  • Preparing and distributing papers and documents for meetings
  • Attending meetings and taking minutes
  • Drafting letters, quotations and other documents, such as PowerPoint presentations
  • Using various computer packages - Word, Excel, PowerPoint
  • Be the main point of contact for responding to Tenders and keep updates of progress
  • Producing Reports from Salesforce
  • Challenging colleagues when work is missing, needs completing or updating
  • Managing incoming emails, calls and correspondence
  • Various projects as set out by BDD

Skills required of this role include:

  • Good organisational skills
  • Good time management
  • Good communications skills, written and verbal
  • Discretion
  • Confidence with IT and computer packages
  • Accuracy and good attention to detail
  • An ability to stay calm and tactful under pressure
  • Self-motivation
  • A bright and positive attitude

Qualifications: (Not required but prefer at least one listed or equivalent)

  • NVQ in Business Administration
  • Education development International Diploma in Business Administration
  • OCR Certificates in Administration
  • OCR Higher Level Diploma in Administrative and Secretarial Procedures
  • City & Guilds secretarial courses

The ideal candidate:

Ideally you will be able to demonstrate previous experience in a similar role, and have the ability to work on your own initiative when required.  Strong organisational and analytical skills are also a must for the role, as there is a large emphasis on producing reports at set times during the week and month.  A high level of understanding with Microsoft Excel will also help in this role.

Any previous experience in either a sales based operation, or within the Automotive sector, would be an advantage. 

Job Title: Executive Assistant for Business Development Director
Company: VMS (Fleet Management) Ltd
Salary: circa £25,000 to £26,000 per annum
Hours:  40 hours Monday to Friday, full time
Benefits: Pension scheme, 22 days annual leave, laptop, mobile phone


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