Bookkeeper and Finance Assistant in Helwith Bridge - CDS UK (Clinic for Dissociative Studies)

Job Overview

Location
Helwith Bridge, England
Job Type
Full Time
Salary
TBC
Date Posted
15 days ago

Additional Details

Job ID
20253681
Job Views
1

Job Description

JOB DESCRIPTION
Role:Bookkeeper and Finance Assistant
Reporting to:Head of Finance
Accountable to:Chief Executive Officer
Hours of work:3 days a week, 9.00am-5.00pm
Contract:Permanent, following a 6-month probationary period
Salary:£26,500-£28,700 pro rata (0.6 WTE = £15,900-£17,220), based on experience
Holiday:30 days annual leave plus bank holidays (pro rata for part time staff)
Pension:CDS UK pension scheme (5% employer's contribution)
Location:35 Tottenham Lane, Hornsey, London N8 9BD
OVERVIEW
CDS UK (Clinic for Dissociative Studies) is a small psychotherapy clinic, offering assessment and long-term specialist outpatient treatment to people with dissociative disorders.
CDS UK is a charity and an approved supplier for the NHS and is subcontracted by NHS CCGs nationally on a per-patient basis, where local mental health services are unable to provide appropriate treatment.
JOB SUMMARY
You will support the Head of Finance in all aspects of accounting and financial management responsibilities including bookkeeping, processing and approving supplier invoices, issuing monthly sales invoicing, reconciling bank accounts, supporting preparation of managements accounts, budget and year end accounts. You will also be liaising with the admin team, as well as suppliers and customers.
You will oversee the day-to-day accounting and financial management tasks to ensure that CDS accounts are accurate and up to date and ensure that the various tasks are completed in a timely and efficient manner.
Please see the full job description and person specification attached, or call us for more information.
KEY TASKS
Day-to-day bookkeeping and accounts processing (sales, purchases, nominal ledger) via Liberty Accounts (CDS accounting platform - training will be provided) and various spreadsheets, ensuring records are accurate and comprehensive.
Processing and approving purchase invoices (mainly external psychotherapists) to ensure they are authorised and paid on time.
Preparing and issuing monthly sales invoices, mainly to NHS CCGs and occasionally to other organisations, accurately and in a timely manner, via NHS invoicing platforms (e.g. TradeShift) or by email. Liaising with the admin/clinical team as required in order to collate all the information required for the preparation of the sales invoices.
Contacting suppliers (mainly external psychotherapists) if invoices are late, incorrect or are not in the right invoicing format, working with other CDS UK staff (if necessary) to resolve these.
Reconciling all bank accounts and credit cards on a monthly basis, making sure records are accurate and all supporting receipts and invoices are held.
Acting as a point of contact for financial issues, dealing and responding effectively with queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
Maintaining an accurate record of debtors and creditors in accordance with agreed timetables and taking action to eliminate all debts and address the issues of creditors, liaising with CCGs, NHS finance teams and working with other members of CDS UK as appropriate.
Overseeing petty cash management, recording transactions and balancing the account.
Entering monthly payroll journals, PAYE and pension payments to Liberty.
Conducting quarterly VAT processing and preparation of VAT returns.
Ensuring financial compliance and best practice in accordance with current accounting standards and in accordance with CDS UK internal financial procedures.
OTHER DUTIES/TASKS
Maintaining appropriate filing systems, ensuring that all relevant documents are retained for audit purposes and easily retrievable.
Supporting the Head of Finance in developing and maintaining CDS UK financial systems.
Working with the Head of Finance to maintain financial records to a high standard and keeping a full audit trail.
Reporting any issues to the Head of Finance together with suggestions of how to resolve these and working to improve procedures where required.
Providing reports or data as required to support and enable business decisions as appropriate.
Supporting the preparation of periodical management reports, year-end accounts and annual budgets.
Maintaining an effective working relationship with all members of CDS UK, CCGs and suppliers.
Covering appropriate areas of work when the Head of Finance is on leave.
Undertaking any other duties as required, which are consistent with the grade and nature of the post.
QUALIFICATIONS AND EXPERIENCE
At least three years relevant bookkeeping experience
Minimum AAT Level 3 or equivalent qualifications
Knowledge/experience of charities and funds
SKILLS
Computer literacy
Strong written and verbal communication skills
Strong interpersonal skills: the ability to work well with people at all levels both within the organisation and our wider stakeholder community
Proven ability to plan proactively and prioritise
The ability to work well within a team environment
Resilience and an ability to work on own initiative

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