Job Overview

Location
London, England
Job Type
Full Time
Salary
£26,000 - £35,000 Per Year
Date Posted
11 days ago

Additional Details

Job ID
1553
Job Views
3

Job Description

PERSONAL ASSISTANT/Office Coordinator

I am currently representing a client who is looking for an Office Manager/PA to support them while the company grows, if you have worked for a start up that will be a great advantage, they are looking for someone to help grow the business to ensure the smooth running of the office to deal with clients of all levels, to be a real hub of the office and that is flexible to turn their hands to anything that is required. Immediate start great opportunity for the right person with a can do attitude.

A team player with:-

ØOffice Management/ PA experience at a senior level (3 years minimum)

ØProperty/construction background preferred

ØExcellent organisational, communication and customer service skills

ØCo-operative, dynamic and adaptable attitude with ability to use own initiative

ØAdvanced MS Office skills including use of MS Word, Excel, MS Project and PowerPoint.

ØProven track record in HR management/administration

ØExceptional attention to detail

ØAudio and copy typing

ØStrong English / business language

ØMinimum A-C GCSE's

ØWillingness to be flexible and work across several areas within the business

Main Duties & Responsibilities

ØProviding reports and updates to Director in respect of cash flow and sales forecasts

ØProducing reports and graphs for quarterly management meetings

ØPreparing agendas and minute taking at meetings

ØAudio & copy typing letters, detailed reports and quotations

ØAssisting production staff and assisting with other office duties as may be required from time to time

ØMaintaining diary for Director and co-ordinating appointments

ØProducing colour marketing brochures and company newsletters.

ØAnswering phones and taking messages

ØCompleting Pre Qualification Questionnaires for Clients

ØPhotocopying, and preparing business letters

ØSet up new project files

ØUpdating database contact details

ØChasing estimates for Estimating Department

ØPreparing comparison sheets for Estimating Department

ØSending out tender enquiries

ØCreating Tender Support Documents and tenant information packs

ØUpdating spreadsheets and graphs, and collating figures

ØManaging website content and company networking profiles

ØUpdating and maintaining company brochures

ØArranging and attending Client presentations

ØProducing graphical analysis of trends and results

ØResponding to complaints and following up

ØMonitoring of other departments and ensuring results

ØImplementing Quality Assurance and standards throughout the company

ØAble to understand and manage a small property portfolio - tenancy management, administration and dealing with agents.

ØArranging and attending Client presentations

ØArranging Client and Staff events

ØManaging marketing and public relations activities

ØDeveloping, maintaining and ensuring efficient Client liaison

ØRaising brand awareness

ØManaging website content

ØUpdating and maintaining company brochures

ØGeneral photography

ØPreparing presentation materials

ØCompleting pre-qualification questionnaires

ØAssisting with copy typing, spread sheets and tender documentation

ØCreating Tender Support Documents

ØCreating presentation slideshows for tender interviews.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Location

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