Team Personal Assistant in London - GerrardWhite

Team Personal Assistant

Part Time – 21 hours per week, across either 3, 4 or 5 days

Location – Central London

We have an exciting opportunity for an experienced team assistant/office manager/administrator to join an impressive company.
Role Purpose

The successful candidate will have the exciting opportunity to provide comprehensive administrative support to a Business. By embodying a proactive approach, they will seamlessly integrate into a dynamic team, playing a pivotal role in ensuring the smooth day-to-day operations of all administrative tasks.

Key responsibilities

• Efficiently manage the calendars of team members, including scheduling meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure smooth scheduling and avoid conflicts.
• Assist in the planning and execution of both external and internal team gatherings, networking events, and other functions.
• Handle logistics such as venue booking, catering arrangements, and guest invitations.
• Maintain accurate and up-to-date records in HubSpot or similar CRM platform.
• Input new contacts, update contact information, and log interactions as necessary.
• Manage office-related tasks including handling passes, mail, and other administrative duties as required.
• Ensure the smooth functioning of day-to-day office operations.
• Update compliance dates on Knowa and other relevant platforms.
• Run OpenAir reports for each scheme at the beginning of each month.
• Distribute reports for analysis to relevant stakeholders.
• Obtain wet ink signatures and provide necessary documents such as Deeds, Registers of Directors, and details of Beneficial Owners.

Skills, Experience and Knowledge Required

• Proven experience in a similar administrative support role.
• Exceptional organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proactive in approach with a can do attitude
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and CRM systems (e.g., HubSpot).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and ability to handle confidential information with sensitivity.

GWV Talent Solutions Limited (trading as Gerrard White Consulting and Vermelo RPO) acts as an employment agency for permanent recruitment and an employment business for the supply of temporary and contract workers. By applying for this job you accept the terms of our Privacy Policy and Terms of Service Agreement which can be found at