Operations Assistant in London - Reed Talent Solutions

Operations Assistant

£25000 + 10% bonus

Putney, London

6 month Fixed-term contract

Hybrid, 3 days per week in the office

At Clarion, our people are at the absolute heart of what we do.  We’re proud that our core values of PASSION, CARE, IMAGINATION, and TRUST define the way we carry out our work across all of our teams.

If you share our values and want to be a part of a successful, dynamic, and creative global business then we want to hear from you.  

The Opportunity: 

We are looking for an Event Operations Assistant to support our Operations team in delivering iGB Affiliate 2027 in Barcelona, Spain - an industry-leading trade exhibition. This role is ideal for a highly organised and methodical individual who enjoys variety in their work and thrives in a fast-paced environment. You will collaborate closely with internal teams and external stakeholders while also having the autonomy to take ownership of your responsibilities.

With our events experiencing exciting growth and change, this is a fantastic opportunity for someone eager to accelerate their career in event operations. You’ll be joining a brilliant team of professionals who foster a fun, supportive, and learning-driven environment, helping you grow your skills, confidence, and expertise in the exhibitions industry. If you love tackling challenges and making an impact, we’d love to hear from you!

Key Responsibilities: 

· Assist the wider Operations team to ensure that our events are run to the highest standards.

· Proactively share event operational information with other departments and stakeholders.

· Communicate show requirements/orders to suppliers and venues accurately, timely and the allocated budget.

· Audit our floor plan and exhibitor lists to ensure our records are accurate.

· Manage the end-to-end delivery of turnkey exhibitor packages, collaborating closely with external partners to ensure successful execution and a seamless exhibitor experience.

· Undertake supplier research.

· Coordinate team meetings.

· Coordinate travel and accommodation for the team, partners and speakers.

· Coordinate and Manage distribution of Media Partner literature.

· Plan, source, and manage event merchandise requirements, ensuring all materials are delivered on time and within budget.

· Coordinate exhibitor private meeting room packages, ensuring venue services and exhibitor requirements are fully met.

· Coordinate the delivery and collection of show freight.

· Register suppliers in our financial system (Workday), update budgets and raise purchase orders.

· Support the Operations Managers by collecting H&S policies, insurance and risk assessments.

· Maintain a tidy stockroom and ensure accurate inventory tracking.

· Independently manage assigned event feature projects from concept through to delivery, ensuring objectives, timelines, and stakeholder expectations are successfully met

· Complete ad-hoc tasks assigned to you by the wider Operations team.

· Complete general office management tasks.
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Knowledge, Skills & Behaviours:

· Strong time management and organisational skills, showcasing an ability to prioritise and

complete tasks ahead of deadlines.

· Excellent communication skills.

· Ability to work effectively both independently and within a team.

· Willingness to learn.

· Highly adaptable to changes.

· Readiness to travel Internationally – Barcelona , Spain.

· Proficient in Microsoft Suite and comfortable learning new software systems such as Airtable and Canva.

About Clarion Events  

Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. (

Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.  

Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. (

Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.   

Our vision is we want every one of our products to be a market leader in customer satisfaction and delight. 

Benefits

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  25 days’ holiday plus bank holidays
  
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  End of year wellbeing shutdown (closed for the last week of the year)
  
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  Employees on a permanent or fixed-term contract are gifted an extra day of leave that can be used for a celebration of your choosing, e.g. birthday, Eid, Diwali, etc.
  
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  Summer Hours in August (3pm finish on Fridays)
  
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  Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
  
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  Pension Scheme
  
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  Private Medical Insurance
  
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  Health Cash Plan
  
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  Wellbeing Library (MYNDUP)
  
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  Mentoring Programme
  
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  Season Ticket Loan
  
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  Cycle to Work Schemes
  
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  Free on-site gym and shower facilities
  
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  Free eyesight tests
  
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  Free flu vaccination – offered on site once a year for all employees
  

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