Executive Assistant in London - Robert Walters

A prestigious financial institution in London is seeking an experienced Executive Assistant to support two senior Managing Directors and three bankers within a fast-paced investment banking environment. You will provide high-level administrative and organisational support, managing priorities and acting as a key point of contact. This is an excellent opportunity to join a globally recognised organisation offering a collaborative environment and opportunities for professional development.

What you'll do:

• Provide high-level Executive Assistant support to two senior Managing Directors and a small team of bankers.
• Manage complex diaries, meetings and calls across multiple time zones, often at short notice.
• Coordinate extensive domestic and international travel, including flights, accommodation, transport, visas and detailed itineraries.
• Manage expenses, invoices and reimbursements, ensuring everything is processed accurately and on time.
• Act as a key point of contact for senior leaders, clients and internal stakeholders.
• Support wider team administration, including meetings, recruitment, interview scheduling and onboarding.
• Liaise with teams including Finance, HR, Compliance, IT and Legal.
• Handle highly confidential and sensitive information with complete discretion.
• Provide cover and additional support to the wider team during busy periods or absences.

What you bring:

• Previous experience supporting senior bankers/Managing Directors within investment banking or a front-office financial services environment.
• Strong diary, travel and expense management experience within a fast-paced environment.
• Excellent organisational skills with the ability to manage multiple and changing priorities.
• Strong attention to detail and the ability to remain calm under pressure.
• Excellent written and verbal communication skills with confidence liaising at senior level.
• A high level of discretion, professionalism and sound judgement.
• Strong Microsoft Office skills, including Outlook, PowerPoint, Teams, Excel and Word.
• A collaborative and flexible approach, with the ability to build strong relationships across the business.
• Additional European language skills, particularly Italian, would be beneficial but are not essential.

If this sounds like you apply today!

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates