Procurement Admin / Assistant in Leicester - Hays Specialist Recruitment Limited

Procurement Administrator / Assistant

Location: Leicestershire

Job Type: Full-time, Permanent

Salary: £28,000 £30,000 + Benefits

About Us

Our client is a fast-growing, dynamic team. They don't just buy things; they build relationships, streamline processes, and make sure their business has exactly what it needs to succeed, right when they need it.

This client is looking for an organised, proactive, and detail-oriented Procurement Administrator / Assistant to join the supply chain family. If you love a spreadsheet, enjoy negotiating, and thrive in a supportive team environment, you'll fit right in.

The Role:
As a Procurement Assistant, you'll be the glue that holds our purchasing operations together. You will support the procurement team with daily administrative tasks, vendor communication, and order tracking.Key Responsibilities:

• Purchase Order (PO) Management: Create, issue, and track POs from initial request to delivery.
• Supplier Liaison: Act as a key point of contact for suppliers, chasing up delayed deliveries and resolving order discrepancies with a friendly but firm approach.
• Data & System Maintenance: Keep our inventory and procurement databases spotlessly clean and up-to-date.
• Invoice Reconciliation: Work closely with the Finance team to match invoices, POs, and delivery notes (the classic "three-way match").
• Sourcing Support: Assist the Procurement Manager in researching new suppliers, gathering quotes, and analysing costs to help us get the best value.

What We're Looking For

You don't need a decade of supply chain experience to thrive here, but some knowledge of procurement is advantageous.

Our Ideal Candidate Has:

• Experience: 1-2 years in an administrative, purchasing, or office support role (experience in procurement or supply chain is a huge plus)
• Technology Experience and Skills: Strong skills in MS Excel (VLOOKUP / pivot tables) and familiarity with ERP or procurement software (e.g., SAP, Oracle, Sage) is a bonus.
• Communication Skills: You can write a polite, professional email to a supplier while still getting your point across clearly.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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