Executive Assistant in Bristol - UBT

Executive Assistant – R&D & Commercial Product
Location: Thornbury, Bristol (On-site)
Salary: £38,000 – £48,000 + Bonus Scheme
Hours: 8:00am – 5:00pm (Business Hours)

We’re looking for an energetic, proactive, and highly organised Executive Assistant to support our Head of R&D and play a pivotal role in a fast-paced, high-growth medical device environment. This is far more than a traditional EA role — it’s an opportunity to embed yourself at the centre of our R&D function, influence how the department operates, and contribute to the development of life-changing products.

If you thrive in a dynamic SME setting, love solving problems before they become problems, and enjoy being the person who keeps everything moving, this could be the perfect next step.

You’ll be the organisational backbone of the R&D department, providing high-level executive support while also coordinating operations and contributing to project delivery. Your responsibilities will include:

• Expert diary and calendar management for the Head of R&D — prioritising, scheduling, and resolving conflicts with ease
• Coordinating internal and external meetings, preparing agendas, materials, and ensuring meeting readiness
• Acting as a trusted gatekeeper and primary point of contact for senior stakeholders
• Overseeing the day-to-day running of the R&D office, ensuring a smooth and efficient environment
• Managing ordering of office supplies, lab consumables, and equipment
• Tracking R&D project activities, following up on actions, and ensuring deadlines are met
• Building strong relationships with external suppliers and partners to support timely project delivery
• Maintaining clear documentation and status updates across multiple workstreams
• Working closely with project teams to identify and remove blockers
• Supporting cross-functional coordination across the business
• Preparing reports, presentations, and project documentation
• Capturing meeting notes and actions, ensuring timely follow-up
• Ensuring adherence to company management systems and QHSES responsibilities

• Meetings run smoothly, with all materials prepared and stakeholders aligned
• Deadlines are consistently met thanks to your proactive follow-up
• Costs are controlled through efficient ordering and supplier management
• The R&D team feels supported, organised, and empowered to focus on innovation

Requirements

Essential:

• Minimum 2 years’ experience as an Executive Assistant or Office Manager
• Comfortable working on-site in Thornbury (Bristol)
• Experience working in a fast-paced SME environment
• Energetic, enthusiastic, and eager to get stuck in

Desirable:

• Experience in R&D or product development
• Engineering or scientific education background
  
  

What You’ll Bring

We’re looking for someone who embodies our core values: Hungry, Humble, Smart.

You’ll also be:

• Highly proactive, resourceful, and solutions-focused
• Calm under pressure with a flexible, can-do approach
• Collaborative and team-oriented
• Discreet and professional when handling sensitive information
• A strong problem-solver with excellent decision-making skills
• Exceptionally organised, able to juggle multiple priorities in a fast-paced environment

Benefits

This is a rare opportunity to gain exposure to senior leadership, contribute to cutting-edge product development, and become a key player in a growing organisation. You’ll be part of a collaborative, mission-driven team working on technology that genuinely makes a difference.

If you’re hungry to grow, excited by innovation, and ready to take ownership of a role that truly matters, we’d love to hear from you.

• Free on site parking
• 25 days holiday plus 8
• Progression opportunities
• Company Bonus
• Competitive Salary
• Opportunity with a lovely growing business