Personal Assistant in Byfleet - HAWK BROWN RECRUITMENT LTD

Personal Assistant

West Byfleet

£40K - £45K per annum

Our client is seeking an experienced Personal Assistant to join their team in West Byfleet. You will be responsible for a range of PA duties alongside office management and supporting the business development team. You will:

• Manage complex diaries for three Directors, ensuring efficient scheduling and coordination
• Organise and coordinate recurring internal and external meetings
• Arrange business travel, including accommodation and logistics
• Act as the first point of contact for new client enquiries
• Arrange and coordinate initial client meetings
• Prepare and manage project documentation in both digital and hard copy formats
• Collect and organise site visit information, including photographic records
• Source and obtain supplier quotes, maintaining accurate records in spreadsheets
• Assist with the preparation of client presentations and proposal documents
• Produce acceptance letters and supporting documentation for project sign-off
• Coordinate project handovers, including preparation of presentations and client documentation
• Maintain organised records of potential projects and transfer documentation to live projects
• Support coordination between CAD and Quantity Surveying teams where required
• Assist with utility mapping and maintain accurate site address records
• Maintain and organise project-related documentation, including site images and updates
• Provide administrative support to Project Managers as needed
• Assist with Health & Safety file management and compliance documentation
• Coordinate staff accommodation and travel for project requirements
• Ensure project records and tracking systems are kept up to date
• Manage company social media accounts and schedule content
• Coordinate branding materials, including signage and promotional banners
• Maintain and update corporate identity materials such as templates, forms, and documents
• Prepare and distribute meeting minutes and follow-up actions
• Oversee day-to-day office operations, including supplies, equipment, and facilities
• Manage supplier relationships for office essentials
• Coordinate office maintenance, security systems, and general upkeep
• Organise company events and seasonal activities, including gifts and cards
• Manage deliveries, waste schedules, and general office logistics
• Support staff training coordination and compliance requirements
• Oversee health and safety responsibilities, including fire safety checks and equipment testing
• Be responsible for the management of fleet which includes repairs and MOT’s, record management, tolls and congestion charges

The ideal candidate will:

• Have previous experience in a similar role
• Have working knowledge in Microsoft Office
• Have excellent communication skills
• Have excellent attention to detail
• Be a strong team player
• Work well within a demanding environment

Working hours are Monday to Friday 7am to 4pm or 8am to 5pm.

Benefits include 20 days holiday plus time off over Christmas plus BH. Parking on site and company pension.