Junior Legal Secretary in Birmingham - Alexander Mae (Bristol) Ltd

The Company

Our client is a fast-paced, growing, and forward-thinking law firm supporting clients within the real estate sector and other innovative markets. The firm works with high-profile organisations and has local, national, and international reach, employing over 1,800 people across multiple UK offices and a wider global network of partner firms.

The Role

On behalf of our client, we are seeking a Junior Secretary to join their Real Estate team on a permanent, full-time basis. In this role you will provide comprehensive secretarial and administrative support to a busy team of fee earners.

You will assist with financial management tasks, including disbursements, client balances, and client-specific billing requirements, and will prepare monthly invoices. You will also manage diaries, coordinate meetings, and support the production of high-quality documents and reports.

Responsibilities will include

• Support the team by carrying out a full range of secretarial tasks.
• Assist with general administrative duties as required.
• Assist fee earners with financial management, including disbursements and client balances.
• Manage a range of client-specific billing requirements.
• Create monthly invoices to be issued to clients.
• Provide comprehensive diary management for all fee earners.
• Arrange internal and external appointments.
• Make arrangements for meetings and coordinate logistics.
• Book meeting rooms and external venues as required.
• Proofread, amend, and format legal reports and other documents in line with house style.

The Person

The ideal candidate will be highly organised with exceptional prioritisation skills and a strong ability to manage a large workload within a busy team environment. You will have gained administration experience, ideally in a legal or professional services environment. Ideally we are seeking experience around transactional real estate and transactional matters.

They are also looking for someone with the following skills and experience:

• Confident user of Outlook, Word, PowerPoint, and Excel.
• Experience using case management systems.
• Exceptional prioritising and organisational skills.
• Able to work in a busy environment.

The Salary

£24,500 - £26,000

The Hours

Monday to Friday 9 am – 5pm

The Location

Birmingham (B3)

The Benefits

• 25 days annual leave, increasing to 30 days with length of service.
• Private medical insurance.
• Flexible benefits scheme.