Administration Assistant - HYBRID in Edinburgh - Office Angels

Administrative Assistant
Permanent | £24,000 per annum
35 hours per week | Monday-Friday
Hybrid role: 2 - 3 days per week in an Edinburgh office (including Tuesdays)

Our client is seeking a highly organised and proactive Administrative Assistant to provide essential support across the business. This is a varied and fast paced role, ideal for someone who thrives on organisation, teamwork, and supporting senior stakeholders.

Working closely with a senior support professional, you will play a key role in ensuring the smooth day to day running of the organisation, with responsibilities spanning administration, coordination, and operational support.

Key Responsibilities
Administrative Support

• Manage shared and senior inboxes, triaging, responding to and escalating enquiries as required
• Provide day to day administrative support to senior leaders
• Assist with diary management, scheduling, and meeting preparation (internal and external)
• Research and prepare briefing materials on a range of topics
• Accurately record and submit expenses in a timely manner
• Prepare, proofread, and format documents, reports, agendas, and presentations
• Take clear and accurate notes where required

Operations & Coordination

• Support office administration and supplier coordination
• Arrange UK travel and accommodation for senior staff
• Assist with the planning and delivery of meetings and events
• Provide administrative cover for colleagues during periods of absence
• Support staff onboarding and off-boarding, including IT access and systems set-up
• Assist with governance and board-related administration
• Act as a central point of contact, directing queries to the appropriate teams
  

This role may include additional reasonable duties in line with organisational needs.

Person Specification
Essential

• Highly organised, reliable, and detail-focused
• Strong time-management skills with the ability to juggle multiple priorities
• Confident and professional communicator, both written and verbal
• Comfortable liaising with internal and external stakeholders
• Strong IT skills, including Microsoft Office and Microsoft Teams
• Excellent attention to detail with a high level of accuracy
• Discreet and trustworthy when handling confidential information
• Ability to work independently using initiative, as well as collaboratively
• A proactive, solutions-focused mindset
• Previous experience in an administrative or office support role

Desirable

• Experience in a public-facing or customer service environment

What's on Offer

• Salary of £24,000 per annum
• Permanent contract
• Hybrid working
• Flexible and supportive working environment
• 28 days annual leave plus 9 bank holidays

How to Apply
If you're an organised and proactive administrator looking for a permanent role where you can support senior stakeholders and develop your skills, we'd love to hear from you.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

To apply, please send your CV and cover letter to . Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.