Operations Admin Support in London - Harrison Holgate

JOB PROFILE

Job title: Operations Admin Assistant
Department: Operations
Reports to: Head of Operations

Main purpose of job:

To support the Operations function through the administration and maintenance of relevant tasks, including providing ad hoc reception cover when required.
Assist with facilities management, acting as a key point of contact for suppliers and third parties.
Coordinate marketing-related exercises and materials, collate ESG reporting information as scheduled, and produce and maintain internal and external reports and presentations on behalf of Senior Management.

Key tasks:
1. Administrative Support

Prepare and maintain corporate presentations and reports

Collate regularly scheduled ESG materials and reporting

Schedule Executive meetings

2. Suppliers and Third Parties

Act as the point of contact for all facilities suppliers

Manage the invoicing process for facilities suppliers

Coordinate and update new and existing supplier contracts

Manage office supplies

3. Marketing

Coordinate relevant marketing materials and communications for internal and external use

Manage corporately branded merchandise

Contribute to Operations content creation for the company intranet site

Skills and Qualifications

Ideally at least 1 year's experience working within an insurance company or syndicate, performing administrative tasks

Proficient in Excel, Outlook, and PowerPoint

Key Personal Skills

Strong organisational and time management skills

Good written and verbal communication skills

High attention to detail and accuracy

Proactive and adaptable approach

High proficiency in MS Office (Excel, Outlook, and PowerPoint)

A team player with developing relationship skills