Administrator in Newcastle - Guidant Global

Role: Administrator

Contract: until end of December (possible extension)

Base Location: Newcastle upon Tyne, UK (on-site)

Working Pattern: Full time (Monday to Friday)

Company's overview:

EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations. EQUANS is a Bouygues group company.

Overview

The Administrator will provide essential administrative and financial support to ensure the accurate and timely processing of supplier invoices, payments, and account reconciliations. This role requires strong attention to detail, excellent organisational skills, and the ability to manage multiple administrative tasks efficiently within a busy Accounts Payable team.

Key Responsibilities:

• Process supplier invoices accurately and in line with company policies and approval workflows.
• Maintain and update financial records, data entry, and filing systems for invoices and payments.
• Reconcile supplier statements and resolve any discrepancies in a timely manner.
• Assist with monthly payment runs and ensure supplier payments are processed correctly.
• Communicate with internal departments and external suppliers to resolve invoice or payment queries.
• Support the finance team with general administrative duties and reporting as required.

Key Skills and Competencies:

• Strong administrative and organisational skills with excellent attention to detail.
• Proficient in data entry, record-keeping, and document management.
• Knowledge of invoice processing and account reconciliation procedures.
• Good working knowledge of MS Office (particularly Excel) and familiarity with accounting systems.
• Strong numerical accuracy and problem-solving ability.
• Excellent communication and interpersonal skills to liaise with suppliers and internal teams.