Project/Office Coordinator in London - Signature Recruitment

Do you love keeping things organised and making sure everything runs like clockwork? Would you enjoy being at the centre of a friendly, fast-moving Legal team where no two days are the same?

If you’re a natural coordinator who thrives in a busy, sociable environment, this could be the perfect fit. Signature Recruitment is delighted to be recruiting a Project/Office Coordinator for a well-established public sector organisation based in London. The organisation is recognised for its professional management of estates and its contribution to public sector services in London.

This temporary, full-time position offers £16.90 per hour plus holiday pay for 36 hours per week. The initial six-week contract runs through to Christmas, with strong potential for extension into the new year. The role offers flexible hybrid working, requiring a minimum of two office days per week.

You’ll support the Legal and Estates teams, ensuring smooth coordination of daily operations and casework. You’ll be the first point of contact for any internal or external legal cases, maintaining clear and timely communication across departments. Excellent organisational skills and the ability to work to deadlines are key, ensuring all cases are managed and closed out efficiently. This is a varied, busy position suited to a confident coordinator, administrator or PA who enjoys responsibility and being part of a sociable team.

• Act as the first point of contact for general enquiries, managing shared inboxes and ensuring timely responses. You’ll be the first point of contact for any internal or external legal cases.
• Maintain and update information for the Legal and Estates teams across internal and external systems.
• Oversee financial administration including invoices, purchase orders, budget monitoring and support with year-end activity.
• Support document management and compliance, including Companies House, Land Registry and Charity Commission filings.
• Coordinate meetings and events, preparing papers, circulating agendas and taking accurate minutes.
• Provide general administrative support such as travel bookings, stationery orders and preparing signed documentation.

• Proven administration or secretarial experience, ideally within a legal, estates or governance environment.
• Excellent communication and organisational skills with strong attention to detail and accuracy.
• Confident user of Microsoft Word and Outlook with a good aptitude for IT systems.
• Numerate and analytical with the ability to meet deadlines and manage priorities effectively.
• A proactive and adaptable team player who works with professionalism and discretion.

You will be joining a welcoming, sociable team who work closely to support each other. This is an excellent opportunity for a capable coordinator or administrator to make an immediate impact in a meaningful public sector role. Apply today to join this friendly London team and help keep their vital legal and estate operations running smoothly.

While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities.

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information such as bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-T10596